JPS Career Opportunities >> Administrative Assistant - St. Petersburg FL
Administrative Assistant - St. Petersburg FL
Title:Administrative Assistant - St. Petersburg FL
Administrative Assistant
Location: St. Petersburg, FL

Job Description: We are seeking qualified, experienced and motivated candidate for the position of Administrative Assistant for a federal government client. Duties of this position include:
Provides administrative support to accomplish the client's obligations and activities:
  • Answer and route incoming calls as appropriate;
  • Maintain and update paper and electronic files;
  • Duplicate materials;
  • Process timekeeping records and travel orders;
  • Provide action agencies and applicants project status information when requested;
  • Prepare and process incoming and outgoing mail;
  • Develop and periodically update standard operating procedures;
  • Update and maintain tracking databases (e.g.; PCTS)
  • Review letters, biological opinions, memos, marine mammal letters, and listing documents prior to final distribution;
  • Track documents through clearance/approval process and maintain consultation database;
  • Conduct literature research;
  • Maintain database of PRD authorized critical habitat modifications, authorized el\dangered species takes, and take reports;
  • Assist with the development of species of concern factsheets;
  • Review/track ESA Section 6 documents through approval/clearance process;
  • Distribute Marine Mammal Authorization Program certifications;
  • Assist with determining compliance of project design criteria of programmatic consultations and calculate cumulative impacts from programmatic consultations;
  • Attends staff and branch meetings;
  • Compiles records, organizes and maintains filing systems (including electronic filing) of consultation documents;
  • Conducts data analysis and prepares summary reports, graphs, maps, and interpreted information products for a variety of audiences;
  • Coordinates and communicates, both orally and in wri ting, with agency staff and other governmental and non-governmental organizations;
  • Complies with document retention and IT security requirements;
  • Uses Microsoft Office software programs, electronic file management system, and maintains the electronic calendar.
Education: High School Diploma required. College level degree and or certifications in a related field preferred.
Experience: Three (3) or more years of administrative support experience.

Security Clearance: Must be able to pass a criminal background investigation.
U.S. Citizenship: Must be a U.S. Citizen.


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